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3: Exhibit Publication Checklist

Before you publish your exhibit, review the checklist below to ensure your exhibit meets the published exhibits goals created by the Spotlight service team. The Spotlight service team has established these goals to promote a better user experience for exhibit visitors and to ensure consistency between published exhibits at Stanford.

Include a short description (abstract) of your exhibit. Used on the exhibits landing page ( to help visitors learn what your exhibit is about.

Configuration > General > Basic settings > Description

Turn off unnecessary metadata fields. In the context of an exhibit, it’s generally not necessary to show all metadata fields for exhibit items in all search result page types, or even the item details page. Consider turning off all metadata fields for result page types other than List view (Title will always be displayed), and selectively turning off fields with redundant or low informative value for the List and Item Details pages.

Configuration > Metadata

Turn off field-based search unless you expect searching to be a frequent visitor activity. The standard search box is often sufficient for searching an exhibit. Narrowing a search to a specific field is not common in exhibits, and removing field-based search simplifies the user interface.

Configuration > Search > Options > Field-based Search

Turn off unnecessary search facets. In the context of an exhibit, it’s generally not necessary to display all metadata facets, or facets that are very similar, such as Date and Date (no approx). Consider turning off any metadata facet not likely to be frequently used, which will simplify the user interface.

Configuration > Search > Facets

Turn off less useful search result page types. The List and Gallery page types are useful for most exhibits. The Masonry and Slideshow page types might also be useful if your exhibit features highly-visual content. The Map page type is only useful if your exhibit items have the required geo-metadata; most currently do not.

Configuration > Search > Results

Hide collection items. If you added items to your exhibit using collection objects (collection druids), consider hiding these collection items from exhibit visitors. Collection items don’t have thumbnail images and generally look out of place in an exhibit. If your exhibit items belong to different collections, however, there can be value in not hiding collection items so consider which approach will best serve the users of your exhibit.

Curation > Items

Add, replace, or crop the default thumbnail images for browse categories. When you create a new browse category it should be assigned a default thumbnail image. Because this is done automatically, the default image is not necessarily the best choice for the browse category, and if it is a good image, it might not be ideally cropped. You can improve the look of the Browse landing page by quickly replacing or cropping the default thumbnail images assigned to new browse categories, or adding one if a default image doesn’t exist.

Curation > Browse

Add at least one contact to the main About page; photo is optional but desired; include job title and email at a minimum, but phone is optional.

Curation > About pages

Please remember to acknowledge staff who worked to make the exhibit possible. These are often hidden staff and hourlies who otherwise receive no public credit for their work: digitization, metadata and conservation staff, along with all associated hourlies. A list of staff with job titles is good; a nice narrative is a bonus! Examples: Travel Through Time: Japan, Images of Rome, Mario Paci.

Curation > About pages

Prepare a blog post, news item, and/or tweet to publicize your exhibit. After your exhibit is public you’ll want people to know about it. Consider preparing content to be distributed via one or more venues for publicizing your exhibit soon after you make the exhibit public.